Forms & Policies

Rachel's Corner Policies

Potty Training:

When the parent feels their child is ready to start using the toilet, we will support their efforts. To do this we will watch for signs and take them to the bathroom every fifteen to thirty minutes and encourage them to go.  We all get very excited when they are successful and we shower them with attention and praise.  We also stamp their hand with a stamp of their choosing.  If they have had three accidents in a day we put the diaper back on and tell them that we will try again tomorrow.  We are very positive in voice and words.


Pull ups:

When Children are potty trained we have them wear pull-ups during nap time just in case of an accident.  Parent's are expected to provide them and we put the child's name on them.  If the child has not had an accident we use them again the next day up to the end of the week.  We start the next week with a fresh one.


Screen Time:  

The children at Rachel's Corner do not have access to computers, tablets, cell phones or any other electronic devices.  After lunch while we are cleaning up and Staff are taking their break we allow children two and older to watch thirty minutes of an educational video.   Books are also available as they are settling down for their naps. Parents are informed that their children are watching a non-violent culturally sensitive video.  Adults do not use electronics during working hours for personal use.  


Consistent Caregiving:  

At Rachel’s Corner, we have between three and five staff members, of the three of them are full-time in the childcare only working with the children, the other two – two have staggered full and part-time schedules.  Our environment is a family style all working together to ensure the children feel attached to each of us.  We have a very low turnover rate; three of the five staff members have worked together since Rachel’s Corner opened ten years ago.   Rachel’s Corner generally

enrolls six infants and ten toddlers our ratios for infants are three to one and toddlers five to one.


Provider-Parent Child Care Agreement

Children’s Ages: 6 weeks to 4 years


Hours of Care: 7:30 am to 5:15 pm - Pick up and out the door no later than 5:30 pm.

A late fee of $25.00 will be due upon arrival and paid to the Closing Staff Member. If after 5:45 an additional $25.00 will be due.


One-Time Registration Fee: $150.00 per child nonrefundable, due upon acceptance.


Yearly Supply Fee: $200.00 per child due September, 15th . If needed, payments can be discussed; the balance should be paid by October, 15th 2018.  


Additional Days: For enrolled families, additional days will be charged $60.00 per day per child.


Staff: Three to five employees per day, a ratio not greater than 5-1. (12 to 16 children per day).


Admissions: All forms must be completed before a child enters care.  Contract is subject to a yearly renewal and must be kept up to date regarding changes in employment, address, phone numbers, and physician’s information.  

*We require that all children enrolled be up to date on all vaccinations.


Drop in Care: For children not enrolled a flat fee of $75.00 per day will be charged and due upon arrival.

Basic Rates and Payment Policies:

Our monthly fees are as follows:

  • For one child;

3 days a week is $760.00

4 days a week is $945.00

5 days a week is $1,085.00

  • For two children;

3 days a week is $1,375.00

4 days a week is $1,740.00   

5 days a week is $1,975.00

  • Care is provided Monday thru Friday from 7:30 am to 5:15pm. When time is scheduled for us to provide care for your child that time is reserved, therefore a last-minute cancellation will be charged at the normal daily rate.


  • Monthly tuition is due on the first of each month.  We accept Visa/Mastercard payments or Rachel’s Corner will automatically debt your approved card each month.  Debt will occur on the first business day of that month with a receipt emailed after. Late payments will be charged a fee of $25.00 if the payment is not received by the 3rd and if not by the 5th an additional $25.00 will be charged to the current bill.


Please provide the following for your child:

  • Diapers and clothing with your child’s name or initials on them, please remember we have a lot of children wearing the same size and brand of clothing, so by labeling everything it will help to insure your child gets his or her belongings back.

  •  Check your child’s cubby each day to see if they have a full change of clothes; please make sure the clothing matches the season i.e. in the winter we need boots, hats, water proof pants, gloves and extra socks. For summer parents should apply sunscreen before childcare, staff will reapply after nap. Make sure your child has appropriate sun hats, shoes and extra clothes for daily water play.    

  • Please look in your child’s cubby each evening to see what is needed for the next day.  Rachel’s Corner will provide Kirkland Signature unscented diaper wipes purchased from Costco.  If your child needs or you prefer a different brand of wipes you will be asked to provide it.



Overtime Rates:

  1. A notice is required in advance if the child will be picked up late, this is to assure that adequate staff is present to comply with state laws governing staff to child ratios and so that our evening plans can be adapted. Because of our hours we want to make sure we maintain our ratios, so if possible pick up by 5:00 pm.


Rates Regarding Holidays, Vacations and Other Absences:

1.  We will close on the following holidays: New Years Day, Martin Luther King, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and the Friday following.

2.  No credit will be given for the days the school is officially closed due to weather, illness or an emergency.

3.  Parents will give 2 weeks advance notice of scheduled vacation or other leave.

4.  Monthly charges do not change due to parents scheduled vacations.

5.  We will close for maintenance on April 11th and 12th

6.  Childcare will be closed December 24th thru Friday January 4th for winter break, and on July 15th thru 19th for summer break.

7.  It is very important to call us by 9:00am if your child will be coming in late or not at all.  We will call/text you for the safety of the child by 9:15am if we haven’t heard from you.



Substitute Care:

If providers become ill we have a list additional staff we turn to; in the unlikely event they are unavailable the parents will be notified as early as possible to pick up their children within one hour.  It will be the parent’s responsibility to obtain substitute care.

Alternating Schedules:

We are willing to provide shared rates for two families desiring to combine an opening to better meet the needs of their children. In the event one of the children sharing a position is absent then no substitutions will be allowed by the other family or any other child unless payment is made at the daily rate.



In the event of a medical emergency, fire or a natural disaster, immediate steps will be taken to insure your child’s safety and you will be contacted as soon as possible.  If it can be done safely, children will be taken to May Street School and you will be called, please make sure you keep me informed as to your current contact information.

Inclement Weather:

Please note that we will do everything possible to not close for inclement weather, however in severe cases we may need to, and we’ll do our best to notify all families via group text messages as soon as possible.  We will follow the Hood River County school district delay schedule. If HRCSD has a weather delay, we will open at 9:00am and close at 4:30pm. Please be aware that NO CREDIT or MAKE-UP day will be given for the days the school is officially delayed or closed due to weather, illness or emergency.


A sick child is one who is vomiting, has diarrhea, a temperature of 101 or above, has heavy drainage from the eyes, nose, or has a contagious disease.  If your child has any of these symptoms, please do not bring him or her to childcare. Child should be free of symptoms for 24 hours before returning to care and your child should have a normal body temperature for 24 hrs with no medication given.   If your child develops any of these symptoms while in childcare you will be asked to pick him or her up within a half an hour.  Your child will be kept away from the other children to help keep the illness from spreading. If your child has a communicable disease they will need a physician’s note stating, they are well enough to return to care.  For the safety of the other children we reserve the right to deny care if we feel child is still contagious for other children in childcare. If your child needs medical devices or medication we are willing to accommodate these needs to the best of our ability.

Naps and Rest Time:

All children take regular naps after lunch, infants nap as needed.  Children who do not nap may lie quietly and look at books.



Breakfast, lunch, and snacks are provided at no extra charge; we serve wholesome home cooked and whenever possible organic meals, please feel free to ask about our menus.  If parents have something special they'd like served, they are welcome to provide it. We will provide substitutions for allergies or accommodate preferences with in my choice of store (if available at store I'm shopping at).

Mandated Reporter:

I am required by law to report any suspected cases of child abuse. The Oregon revised statues 418.740 through 418.775 defines child abuse in Oregon as, Physical, Mental, Sexual abuse and Exploitation, Neglect, and Threat of harm.

Termination Procedure:

  • Either parent or provider may terminate this contract by giving 4 weeks written notice in advance of the ending date.  Payment by parents is due for the notice period, whether the child is brought to the provider for care.  If childcare is discontinued mid-month then the daily rate of $60.00 per day will take effect.

  • The provider may terminate the contract without giving notice if the parent does not make payments when due.  Failure by the provider to enforce one or more terms of the contract does not waive the right of the provider to enforce any other terms of the contract.

Please inform us of any know family allergies i.e. Food, Bee stings, or environment materials; doing this will help us to insure we take appropriate precautions with your child.

© 2018 by Rachel's Corner LLC.

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